将新电子邮件导出到文件

Question

我们会从几个来源收到特定的电子邮件。对它们进行分类的最简单方法是按邮件标题甚至源电子邮件地址。

我们正在尝试自动将所有收到的电子邮件保存到文件中，无论是 TXT 还是 PDF，以便在网络、电子邮件或其他任何故障出现问题时提取备份文件。

我尝试从几个类似的主题创建一个宏；

Private Sub Application_Startup()
    Dim olNs As Outlook.NameSpace
    Dim Inbox  As Outlook.MAPIFolder

    Set olNs = Application.GetNamespace("MAPI")
    Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
    Set Items = Inbox.Items
End Sub

Private Sub Items_ItemAdd(ByVal Item As Object)
    If TypeOf Item Is Outlook.MailItem Then
        SaveMailAsFile Item ' call sub
    End If
End Sub

Public Sub SaveMailAsFile(ByVal Item As Object)

    Dim olNs As Outlook.NameSpace
    Dim Inbox As Outlook.MAPIFolder
    Dim SubFolder As Outlook.MAPIFolder
    Dim Items As Outlook.Items
    Dim ItemSubject As String
    Dim NewName As String
    Dim RevdDate As Date
    Dim Path As String
    Dim Ext As String
    Dim i As Long

    Set olNs = Application.GetNamespace("MAPI")
    Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
    Set Items = Inbox.Items.Restrict("[Subject] = 'VVAnalyze Results'")

    Path = Environ("USERPROFILE") & "\Desktop\Backup Reports\"
    ItemSubject = Item.Subject
    RevdDate = Item.ReceivedTime
    Ext = "txt"

    For i = Items.Count To 1 Step -1
        Set Item = Items.Item(i)

        DoEvents

        If Item.Class = olMail Then
            Debug.Print Item.Subject ' Immediate Window
            Set SubFolder = Inbox.Folders("Temp") ' <--- Update Fldr Name

            ItemSubject = Format(RevdDate, "YYYYMMDD-HHNNSS") _
                                                    & " - " & _
                                            Item.Subject & Ext

            ItemSubject = FileNameUnique(Path, ItemSubject, Ext)

            Item.SaveAs Path & ItemSubject, olTXT
            Item.Move SubFolder
        End If
    Next

    Set olNs = Nothing
    Set Inbox = Nothing
    Set SubFolder = Nothing
    Set Items = Nothing

End Sub


'// Check if the file exists
Private Function FileExists(FullName As String) As Boolean
Dim fso As Object
    Set fso = CreateObject("Scripting.FileSystemObject")

    If fso.FileExists(FullName) Then
        FileExists = True
    Else
        FileExists = False
    End If

    Exit Function
End Function

'// If the same file name exist then add (1)
Private Function FileNameUnique(Path As String, _
                               FileName As String, _
                               Ext As String) As String
Dim lngF As Long
Dim lngName As Long
    lngF = 1
    lngName = Len(FileName) - (Len(Ext) + 1)
    FileName = Left(FileName, lngName)

    Do While FileExists(Path & FileName & Chr(46) & Ext) = True
        FileName = Left(FileName, lngName) & " (" & lngF & ")"
        lngF = lngF + 1
    Loop

    FileNameUnique = FileName & Chr(46) & Ext

    Exit Function
End Function

虽然我知道 Outlook 缓存即使离线也可用，但有些人坚持要在物理硬盘上备份文件。

我知道我可以手动选择这些文件并通过拖放创建副本，但这还不够。

我知道 https://www.techhit.com/messagesave/screenshots.html。这个想法很难被接受，因为 GDPR 等等等等。

Answer 1

您可以使用此代码，将其粘贴到 ThisOutlookSession 模块中。

要在不重新启动 Outlook 的情况下测试此代码示例，请单击 Application_Startup 过程，然后单击运行。

Option Explicit
Private WithEvents Items As Outlook.Items

Private Sub Application_Startup()
  Dim Ns As Outlook.NameSpace
  Set Ns = Application.GetNamespace("MAPI")
  Set Items = Ns.GetDefaultFolder(olFolderInbox).Items
End Sub

Private Sub Items_ItemAdd(ByVal Item As Object)
  If TypeOf Item Is Outlook.MailItem Then

  Dim sPath As String
  Dim dtDate As Date
  Dim sName As String
  Dim enviro As String

  enviro = CStr(Environ("USERPROFILE"))

  sName = Item.Subject
  ReplaceCharsForFileName sName, "_"

  dtDate = Item.ReceivedTime
  sName = Format(dtDate, "yyyymmdd", vbUseSystemDayOfWeek, _
    vbUseSystem) & Format(dtDate, "-hhnnss", _
    vbUseSystemDayOfWeek, vbUseSystem) & "-" & sName & ".msg"

' use My Documents for older Windows.
    sPath = enviro & "\Documents\"
  Debug.Print sPath & sName
  Item.SaveAs sPath & sName, olMSG

  End If

End Sub

Private Sub ReplaceCharsForFileName(sName As String, _
  sChr As String _
)
  sName = Replace(sName, "/", sChr)
  sName = Replace(sName, "\", sChr)
  sName = Replace(sName, ":", sChr)
  sName = Replace(sName, "?", sChr)
  sName = Replace(sName, Chr(34), sChr)
  sName = Replace(sName, "<", sChr)
  sName = Replace(sName, ">", sChr)
  sName = Replace(sName, "|", sChr)
End Sub

更多信息，请参考此链接：

Save all incoming messages to the hard drive

Save outlook mail automatically to a specified folder